GVGS is a registered non profit society S-0014941 with an elected, volunteer Board of Directors. We are also a registered with the CRA Charities Division (BN11894 6953 RR0001). As a registered society GVGS has a constitution and a set of by-laws to which we adhere. This year, we are transitioning into the new Societies Act, and will be proposing revised Constitution and Bylaws at our upcoming AGM in November 2017. We welcome any feedback from our Members on these proposed changes. To review the complete set of the new Constitution and Bylaws, and review a summary of the proposed changes, see below:
A new Societies Act came into effect November, 2016 and every society has to “transition” to the new Act. This article sets out some basic information about our transition process. There isn’t much that needs changing in our Constitution. GVGS has to prepare a version of its constitution that consists of nothing but ours existing name and purposes, word-for-word as they appear in GVGS’s constitution on file with the Corporate Registry. Provisions of our existing constitution other than name and purposes must be relocated to our bylaws. As for our bylaws, the Corporate Registry put out “Model Bylaws” that simplify societies’ governance and comply fully with the new Societies Act. The Board is recommending that we take the best of the Model Bylaws and fold in provisions from our old bylaws that work, and delete or amend sections that have been a problem or are outdated. That is what the membership will be voting on at our annual general meeting on Sunday November 12. So what are the main changes?
Three sections of our current Constitution are moved to the bylaws.
Currently, we have to hold our annual general meeting every February. That doesn’t fit well with finalizing the bookkeeping at the end of each calendar year, so we are recommending letting the Board decide when in each year to best hold the annual general meeting.
We have taken standard wording from the Model Bylaws on what has to happen at general meetings and Board meetings, administrative matters and what the officers’ (president, secretary, treasurer and such) responsibilities are.
The rest is pretty much just simplifying the wording of sections that are already in our current bylaws. There are no practical changes to such restrictions as the borrowing powers of the Board.